Proofreading Services

What we do

We proofread all types of business and professional documents. We check the text (for example spelling, grammar, consistency, sense), the style (for example font, size, positioning, colour), and any other embedded elements (for example tables, charts, diagrams, pictures). We can of course just check the text, if that's all you require.

We can also:

  • Change style and format (Word and Powerpoint). If the document needs to look professional and consistent, we can format text, headings and titles to give them the fonts, colours and styles you need.

  • Create PDF Proofs. A PDF version of a Word or Powerpoint document is ideal for e-distribution, and can include a clickable bookmarks pane that links to headings and other key elements in your document.

Document formats

We can proofread documents in these formats.

PDF

Changes, queries and comments can be marked up directly on the PDF using callouts and/or sticky notes. There’s no need to activate the PDF for amendment.

MS Word

Changes, queries and comments can be marked up directly on the Word document using Word’s tracked changes and/or comments features, or on a PDF copy that we can make for you. Files in either .docx or the earlier .doc format can be processed.

MS Powerpoint

Changes, queries and comments can be marked up directly on the Powerpoint document using callouts boxes, text boxes or comments, or on a PDF copy that we can make for you. Files in either .pptx or the earlier .ppt format can be processed.

Web page or website

We create PDFs from web pages and mark the PDF proofs up using callouts and/or sticky notes in the usual way, unless you prefer another method (for example a Word document). Alternatively we can make changes directly to web pages via your content management system (online access required).

The marked-up proof contains a list of bookmarks, one for each web page, so that you can find pages easily. A list of web pages is also included in the free proofreading report (see below). Screen capture and word count is carried out by our own software for speed and accuracy.

Hard copy

We can scan paper documents PDF and mark up the PDF for return to you.

Proofreading report

A free-of-charge proofreading report is included with the marked-up proof. This contains your brief to us, details of the proof itself, the work carried carried out and any accompanying notes, observations and recommendations. For web page or website work a list of all web pages that were proofread is also included.

Proofreading Symbols

If you’re in the publishing industry we can mark up your PDF using standard BS 5261 2005 symbols in red, blue or black. We don’t use commercial software (we’ve developed our own symbols palette and techniques), so there’s no extra cost to pass on to you.